Sample Call Sheet – Create, send and track professional call lists that will leave your cast, crew and clients speechless from start to finish.
That’s why we created this handy template for you! Not only will it save you time and headaches, but other people you work with will be impressed with your professionalism.
Sample Call Sheet
When I first started in the film industry as a 2nd Assistant Director (2nd AD), I was overwhelmed by the complexity of the process: call lists, production reports, time sheets, travel. The amount of paperwork was overwhelming, and knowing what each document should contain was elusive and stressful.
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On top of this mountain of production documents is the call sheet. The invitation form is the master plan for each day of filming – everyone working on the production will receive an invitation, meaning every detail is seen and (hopefully) adhered to. A bad call sheet can literally derail your production, a 2nd AD nightmare.
Here’s an image breaking through the invite list structure created by SetHero, an online invite list creator. This template was carefully created in collaboration with graphic designers and film professionals and we think it is one of the best templates out there.
Sometimes people get confused about the advanced schedule because they think it’s more on the same movie day, so be sure to include the date that the advanced schedule is for.
I often enjoy having the PA or other crew members write down the funny things crew/cast members said during the day. With funny quotes from the cast and crew as the quote of the day, encouraging everyone to check out the call list to see who was “chosen” to be quoted. It builds team camaraderie and helps keep spirits up on set.
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Of course, the next question you ask yourself is where to get a good invitation form template. Here are some options:
We’ve created an awesome invitation template just for you! It’s a fully professional, editable Excel file that should work great on your next project:
If you’re looking for a simpler call list template, check out this simple call list template for Google Docs.
There are also tons of great resources at castandcrewcall.com; they have a great excel or numbers invitation template. Cast & Crew Invitation – Excel Template
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There are a number of programs for creating call lists. One such option is Koala invitation sheets. This is software that you buy once and download and use from your computer. There are a few drawbacks to this type of software, but it still has its place and is still used by a certain segment of filmmakers.
Using a web-based tool that allows you to create, publish and track call lists from one place is a great solution for almost any production. The amount of time and headaches that can be saved by using a tool like this is often well worth the cost. For a tool like this go to SetHero or Yamdu. To be clear, SetHero is the group that brought you this article, but we still think our invitation tool is the best option. Try it and let us know what you think!
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Professional Call Sheet Template For Excel
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Easy To Use Call Log Template For Sales & Support
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Simple Call Sheet Templates (free)
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Other uncategorized cookies are those that have been analyzed and not yet categorized. The call sheet is an essential production document that contains all the information you need for your film or photo shoot. If it is detailed and well written, you are destined for success. If key ingredients are missing, you have a problem.
Lucky for you, we’ve created a free invitation template that outlines exactly what information should be included on your invitation, down to the smallest detail. Ready to go to film production heaven?
Event Run Sheet: How To Use The Template
Production call lists contain everything you need to know when filming. Such as call times, crew calls, crew members, phone numbers and more. Are you ready to learn more? Let’s take it from above.
At the top of the call list, you’ll want to include the contact details (usually phone numbers) of the most important people on set. This is different with each shoot, but usually includes a First Assistant Director (1st AD), Second Assistant Director (2nd AD) and a Unit Production Manager (UPM).
Your invitation card should include the name of your production (in case people have forgotten). If you’re feeling modern, you can add a project logo or other iconography to make it stand out. And if you’re working on an episodic TV show, be sure to include the episode number and title.
Then you need to enter the general call time – the time when most of your crew should be on set. However, most movie call sheets contain unique call times. This is because certain departments may be needed earlier to set something up. Or some actors aren’t needed until later in the day. (Brad Pitt hates being denied his beauty dream.)
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Finally, you may want to include special announcements for the day. It can be information about parking, radio channels for walkie-talkies and other little things.
Make sure the date is at the top. Don’t forget DEATH either. It’s surfer lingo for ‘day to day’ eg. Day 3 of 13.
For weather information, you should include high and low temperatures for the day, precipitation information, and sunrise and sunset times. It helps people know whether to pack an umbrella or sunscreen.
If your call letter is for a feature film, you may want to supplement it with some additional information. Film call lists often include a mini-schedule for the eventful day: roll call, meal breaks, and estimated turn-in times.
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There’s no point in having a weather forecast if you don’t know where you’re going. Under Set Location, you may want to include the address where the crew will be based, rather than the actual filming location. If you have multiple locations, label them with a number: Location 1, Location 2, etc.
Depending on the size of your shoot, you’ll have people curling up in all kinds of vehicles – cars, trucks, trailers, those pesky electric scooters. On the day of the shoot, things go much more smoothly when everyone knows where to park, whether it’s parking or an alternative arrangement.
If you’re in the big leagues of video production, you need to pay a little more attention to handling truck and trailer streams. If you are shooting in populated areas, you may need to contact the city to close the streets near your location so that you can easily retrieve your equipment.
We hope you don’t need this information. But it’s better to be overprepared in case Pete Tong makes a mistake on the day of the shoot. It is especially important to know the nearest hospital if your film set is located
Lesson 4.2: Quiet On Set, Part 1
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