New Hire Welcome Letter Example – This new employee email template is designed to help you welcome new employees to your team. A member of the HR team or a hiring manager can send this onboarding email to new hires before they arrive, getting them ready for their first day on the job.

Once a new hire has accepted your job offer, you can send this email to them. Your goal is to get your new employee comfortable and ready on day one. Be sure to include practical details such as start date and arrival time. You can notify them by attaching employment documents, benefit plans, and/or company policies. You should also ask them to send (or bring with them) anything you need to complete the recruitment process (for example, their bank details, passport or other official documents). The message of this new employee welcome email is that you are organized and want your new employee to feel welcome.

New Hire Welcome Letter Example

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New Employee Welcome Messages (with Examples)

We’re excited to welcome you to our team! As agreed, your start date is [

], we care about giving our employees everything they need to perform at their best. As you’ll see shortly, we’ve got all the necessary equipment for your workstation. Our team will help you set up your computer, software and online accounts from day one. [

Also, if applicable, mention any extra items you have for the new hire, such as a parking spot, a coffee mug with his name on it, or a company t-shirt.

We’ve planned your first day to help you settle in properly. You will find more details in the accompanying agenda. As you will see, you will have ample time to read and complete your employment documents (HR will be there to help you with this process!) You will also meet with your hiring manager to discuss your first steps . During your first week on the job, we also arrange some training sessions for you so that you can better understand our company and our operations.

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If you have any questions prior to your arrival please feel free to email or call me and I will be more than happy to assist you. Starting a new job can be overwhelming. But as a manager, there are many things you can do to simplify the onboarding process for new hires before their first day on the job.

The perfect welcome email can help your new hire feel connected to the team, understand what to expect on day one, and understand the company’s organizational processes.

This may seem obvious, but be sure to welcome your new hire in the email. Use this email to introduce your company culture. Let your new hires know you’re excited for them to join the team. Try something like “We look forward to your first date next Monday.”

Give some specific reasons why you hired them. Mention their previous experience, skills, or anything else you noticed during the interview process that helps you make a hiring decision. This personalizes the email, showing your new hires that it’s their unique talents and experiences that you’re truly passionate about. Try something like “We’d love to hear your story…”.

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A welcome letter is a great opportunity to introduce a new hire to the rest of your team. Org chart software can help your new hires put emojis on their names and make first-day presentations easier to remember.

Equip new employees with .They will understand who is who, who is doing what and where they stand.

Let new hires know when (and where) to go on day one. A simple “We look forward to starting your orientation next Friday, March 6th at 10:00am” will go a long way toward preventing misunderstandings and alleviating anxiety over details on any given day.

Depending on your industry and your new employee onboarding, some welcome emails include hourly orientation programs. Others only provide a brief overview of the Day 1 program. Either way, your new hire will be excited to learn what their first day will consist of.

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A word about the dress code will save your recruits from stressing about their attire. This is also a key element in helping them understand the company culture. Try saying “Don’t worry about what you wear, we’re casual here” or “Remember to wear black pants with your company shirt!”

Even after reading your thoughtful email, new hires may have questions. Let them know who they can contact with any other questions or concerns they may have before day one.

In addition to these 7 questions, consider including any onboarding materials that can be completed prior to orientation. By helping your new hires “fit in,” they can choose to handle the less exciting parts of the process at home. That way, you can use orientation to help employees understand the culture and expectations of their new job.

Mr. Smithers covered most of the 7 questions in this welcome email. He welcomes Homer, explains why he was chosen, mentions the start date, explains what to wear, and briefly discusses what to expect on day one.

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While this (admittedly stupid) welcome email gets the gist, it doesn’t really help Homer understand the corporate culture. Let’s look at one more:

The second welcome email also covered most of the 7 questions. However, unlike the previous email, it also provides a good introduction to the company’s positive culture. As you read this email, you will notice that the orientation includes several peer meetings. This tells us that ACME retailers value collaboration across teams.

This version of the welcome letter is slightly longer and covers the schedule for the new employee’s first day.

Before you start sending new employee emails, understand the new hire mindset. What concerns do you have? What would you like someone to tell you before you start? Reflect on the onboarding process and jot down any useful information you learned before day one. This email is a great place to introduce new employees to the company culture and organization. Including an organization chart in the email will help your new hires become familiar with the company structure and who their co-workers are, even before their first day on the job.

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Ready to write a welcome letter for a new employee? Download our new employee welcome email template to get started. Employee Welcome Letter is a ready-to-use Excel template that helps you send a welcome letter to new hires in under 5 minutes.

First, enter the details of the newly hired employee and your company details. Insert reporting time details and first day in job application details and your letter is ready to go. This template consists of a pre-written letter. So you don’t need to type letters manually.

Also, this welcome letter template is available in Word, PDF, Google Doc and Open Office Writer formats. Click on the download button with the icon of the desired format. All of these formats are free to edit and download.

Welcome letters are human resources documents that employers send to newly hired employees to welcome them to the workplace, team, and company.

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In addition to a warm welcome, it also provides information about the schedule and other relevant details about the first day of a new job. This is a great way to put new employees at ease before joining us.

Often, when a business is small, there is no onboarding schedule. But in larger companies, these letters also include the orientation schedule and first day of work activities.

We have created an easy to use employee welcome letter excel template that includes a pre-written letter. All you have to do is enter employee details along with other relevant details such as reporting permissions and onboarding timelines, and your letter is ready.

In addition, you can also download other HR letter templates on our website, such as transfer rejection letter, employment rejection letter, disciplinary action letter, promotion letter, leave application, escape letter, etc.

Welcome Aboard Letter Template

You can print your letter simply by entering your details in the data entry form. Cells are linked to data entry sheets, which automatically retrieve the required data.

IMPORTANT NOTE: Printing a letter using an Excel file is different than Word because the cells are designated for placing the required data. There will be more space near the credentials. For your convenience, we provide other formats.

Also, to send a pdf version, use the built-in Microsoft to PDF option available in the print menu. See below:

Therefore, this template is very useful for HR assistants, HR managers as well as HR professionals and department heads to create a welcome letter according to their needs in a few minutes.

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If you have any questions, please share them in the comments section below. We’d love to help you.

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