Google Sheets Inventory Tracking Template – Generally defined, inventory is an asset of a company. According to the Lean rule, inventory belongs to one of the seven wastes and should be eliminated. Contradictory? Well, Taichi Ohno, the father of Leon Productions, expressed it best when he said:
That means only inventory of value is the inventory needed to meet demand, and the rest must be reduced so that you can maintain the remaining inventory as an asset. So, whatever you call the list, one thing is clear: the list needs to be well managed. A solid understanding of inventory can help reduce the headaches associated with over- and under-stocking and ensure the financial and operational stability of your business.
Google Sheets Inventory Tracking Template
What is “Inventor Management”? Simply put, this means tracking your store’s inventory, listing all your products and product-related information, and logging every time something is added or removed. In other words, inventory management is the science of getting the stock you need to the right place, at the right time, and at the right price. Easier said than done, isn’t it?
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Updating your database every time a new product is added or an order is placed and recording every transaction and shipment can be tedious, let’s face it.
Well, we can’t make it fun for you (although there’s some beauty hidden in all those tables and numbers), but we can definitely make your life easier by providing ready-to-use list templates. This removes the need to Google how to create your own.
But, just so we’re on the same page, let’s first define what a list template is, what information it should contain, and why Google Sheets can be the right tool for the job.
An inventory template is a spreadsheet that contains a list of every product your business has in stock and is used to record inventory levels and track inventory changes.
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Products, in this case, can be anything – raw materials, work in progress, equipment or finished goods. It can be not only what your company sells, but also things your company uses, such as laptops, software or work suits.
The goal of inventory management is to maintain a balance between keeping the right amount of inventory to satisfy your customers and minimize costs. These two elements are often at odds with each other. To satisfy your customers and ensure speedy delivery, you may need to carry extra inventory. No business wants to lose sales due to lack of inventory. But inventory is an investment that requires significant cash flow and it’s impossible to cut costs. Also, you spend money not only on buying materials, parts and components, but also on storing and handling all these materials.
Therefore, it is important to organize and track your entire inventory. Accurate, real-time stock information helps you get a clear view of your stocks and make sound high-level trading decisions. This is where an inventory template comes in handy, as a detailed entry of your inventory ensures a bulletproof check of inventory status and value.
This list may vary depending on your business needs. Some headings may be omitted and some may be added. For example, you can track due dates, add custom notes, photos, videos, links, and more.
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If you want, you can include formulas and calculations in your spreadsheet, or you can create a workbook with linked spreadsheets or tabs, each showing different calculations. You may know:
Many large e-commerce operators and retailers use personal inventory management software to plan, coordinate and control every aspect of their inventory. But, for a small business, this is really an unnecessary luxury, and Google Sheets is a great starting point to start tracking your products, interests, and needs at little or no cost.
Google Sheets is a convenient, cloud-based tool that can be easily used by multiple team members. Of course, it also has some limitations. For example, you need manual entry and cannot scan QR codes and barcodes unlike other complex inventory management software. But even these limitations can be solved with some helpful tools like Coupler.io. We will expand on this a bit later.
Whether you are in offline or online retail, inventory management is part of your business in one way or another. Without it, you can’t deliver an adequate customer experience, improve cash flow, and grow your company. Here’s a Google Sheet inventory template with pre-filled data and some basic formulas to demonstrate the power of inventory tracking. It is done in the form of a workbook with three tabs.
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. You can also include comments because they help you remember the details of your product or your results in certain transactions. The first tab acts as a database of all available inventories.
The second tab should be used to track your daily sales. To simplify manual input, we have included a drop-down list of all products.
If you’re running your small business using Shopify, manually adding or exporting your Shopify data to Google Sheets is definitely not the best solution. A better way is to automate the process. This can be done with the help of Shopify importer provided by Coupler.io to import data from various sources like Pipedrive, Jira, Xero and more.
Shopify Importer is a ready-to-use integration to automate exports from your Shopify store to Google Sheets. To do this, you need to take two high-level steps:
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You can find a detailed explanation of the process with screenshots in our dedicated Shopify to Google Sheets article. Here’s what Shopify data looks like imported into Google Sheets:
If you want to import more data, you need a JSON client importer. With it, you can get data from various apps using REST APIs and get information about customer wise orders, list of locations, list of customers, list of all payments and more.
We need to pull a list of products from our Shopify store into Google Sheets. Data should be automatically transferred hourly to track inventory and share reports with stakeholders. The integration we created with Coupler.io allows you to schedule data exports from Shopify to Google Sheets. So, why should you do it by hand? However, it depends on you.
If you’re looking for a more efficient destination for large amounts of your inventory data, check out Google Sheets’ BigQuery integration. Barcode list google sheet template
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For some businesses, the ability to scan your barcode can be a real help. Google Sheets doesn’t have this as a built-in feature, but some solutions can help you turn your Google Sheets into an inventory management app. For example, AppSheet allows you to capture and scan your barcode to record your inventory. It can also calculate your current stock and show all items that need to be restocked in a separate view. Another great feature of the app is that it sends you email alerts when a product is running low or needs to be replenished soon.
There you have it: a beautiful in-app view and real-time data synced to a backend spreadsheet. All that’s left is to tweak the settings and view to get the most out of the app. To add new products to your stock, you need to use the camera on your mobile device to capture the barcode. You can find a more detailed explanation of this feature and its setup in this post.
Raw materials inventory is the total cost of all components that a business has in stock but not yet used in production. Two types of raw materials are generally defined
Our raw material list template is designed for small manufacturers and can be used for both types of raw materials. You can now use this product list template to automatically tell you whether you need to order more items.
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You can use this product list template to automatically tell you whether you need to order more materials now with the help of a formula:
In most of our templates, we use what is called a “zebra line”. They help improve the readability of the spreadsheet and give it a more professional look. Read our post on conditional formatting in Google Sheets to learn how to highlight alternate cells,
When people open restaurants, they want to cook great food for large groups and make a lot of money from it. They certainly don’t want to manage various spreadsheets on their laptops around the clock. But no restaurant business can do without restaurant inventory. And while it’s not the most exciting part of running a restaurant, restaurant managers have to make sure that every dish on the menu has the right ingredients, that the ingredients are fresh, and that no food is wasted. This allows you to satisfy your customers and manage your budget better.
Although it may seem redundant at first glance, we always recommend entering an inventory ID. But, this is in the future
Budget] I Made A Food Inventory Spreadsheet Template For Myself
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