Employee Vacation Request Form Sample – The Employee Leave Request Form allows an individual to formally request a planned absence from work to their employer. This can be a holiday, illness or any other reason deemed appropriate by the employee. The application must be submitted to the employer and a decision must be made as soon as possible to approve or reject the application.
Unless otherwise specified in the employment contract, authorization is subject to the employer’s policies and procedures regarding leave requests.
Employee Vacation Request Form Sample
When an employee is interested in taking leave, they need to determine the type of leave they will be requesting. Common types of free time:
Leave Request Form Templates
The employee’s supervisor or manager should be notified of the request as soon as possible to prepare for unemployment. Other factors may be included, such as whether the request is busy or high season, when staff are needed, or whether vacation is paid or unpaid.
According to the Bureau of Labor Statistics, the average is ten (10) paid vacation days, but there is no federal law on how many vacation days an employer must provide per year. Additionally, it states that, on average, employers provide an additional eight (8) days off for federal holidays.
Once the employee has discussed with their supervisor, manager or HR department and determined the nature of the request, it should be formally submitted. In the request, the data and the total number of days should be determined. If extenuating circumstances are grounds for leave, the employee should still include detailed information and an estimate of when they will return. Once filed, the employer shall not take more than forty-eight (48) hours to render its decision.
If the request is approved, co-workers should be notified of the unscheduled absence so they can prepare to cover any shifts or take time off. Whether the employer tells other employees or not, it is good to keep the working relationship alive by informing all parties of the company or organization about the approved application.
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This is a printable and editable employee leave request form. Sign and approve after the employee fills in the requested information. 2 FILES!!!!!
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Free Vacation Request Process Map Template
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This guide will guide you through the main sections of the holiday questionnaire; How to Track Requests in Excel; and tips for streamlining the process. We’ll also look at the benefits of being open about your leave request process and provide a sample leave request form to get you started.
Although employees often talk to their supervisors when requesting time off, the time off request form provides specific documentation so everyone has accurate information. With a solid claim system, you don’t have to worry about how many vacation days an employee has left in a year or when they’ll be back at work.
Free 49+ Sample Employee Request Forms In Pdf
The form also includes information that a supervisor or co-workers may need in the employee’s absence, such as the dates they will be absent and how to contact them in an emergency.
In addition to the employee’s name, supervisor’s name, date of request, and days off requested, the leave request form may include the following fields:
Having a clear leave application process is the easiest way to avoid forms becoming a messy pile of paper. Here is an example process:
Another way to keep things efficient is to encourage employees to submit leave requests two weeks in advance, except for emergencies, of course. With plenty of vacation time, the employee and co-workers can adequately prepare for the absence. This allows everyone to enjoy their free time to the fullest without sweating over the things left in the office “to do” pile.
Pto Request Form Templates
To create a simple vacation tracker in Excel, download the template below or create your own.
If you choose to create your own Excel tracker, be sure to visualize the information. A color-coded calendar-style tracker is easy to understand at a glance and limits confusion.
While it’s easy to do, resist the urge to create a simple spreadsheet with out-of-office data listed in a column—it’ll make less sense.
There are a few key reasons to keep your team on top of who’s in the office and who’s not.
Free Holiday Request Form Template
For starters, employees who remember that their colleagues are going on vacation can pre-commit to joint tasks or plan to cover their duties.
Additionally, if an emergency arises while someone is away, their colleagues will know how to contact them.
Company or entire team calendar notifications are a simple way to notify everyone who is currently in the office or will be leaving soon. They can also quickly let staff know if it’s appropriate to contact that person during an emergency. For example, trying to get on base with Savion in his epic cross-contract would be difficult.
However, adding these types of reminders to your calendar is an extra step to consider in the leave application process.
How To Turn A Google Sheet Into A Simple Vacation Requesting App
Another option is to do it manually instead
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