Aia Change Order Form Pdf – Change orders are written orders to make changes to the scope of work specified in the original project contract. Change orders describe new work to be performed (or omitted), budget impact, and revised completion schedule. Change orders are common on construction projects, especially larger projects—in fact, more than 50 of these orders can be issued on a single project.

There are many factors that contribute to the need to change an order. They are typically used when the client or contractor decides that changes need to be made to complete the project, or when the definition of what constitutes a completed project changes.

Aia Change Order Form Pdf

Change orders, also known as “modification orders”, are governed by contract law. These orders must meet the requirements of the original contract and the contract must refer to them. Normally, all parties who signed the contract (owner, contractor, and subcontractors) must agree to the change orders. However, in cases where the changes are consistent with the supplier’s changes clause, the owner can simply enforce them.

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In this article, we’ll take a closer look at the causes, common strategies, and different types of change orders. Next, we’ll provide you with several free downloadable templates that you can use to create a change order for your next construction or engineering project.

If you’re creating a change order for the first time or just need to streamline existing forms, get started with our free change order templates. Below you will find download forms for different types of projects and purposes.

If you need to track all change order requests throughout the life cycle of a construction project, use this change log. Describe each change and request timeline, costs to date, time added to complete the request, and the final total.

Use this form to describe the changes needed and to minimize the impact of the changes on additive and subtractive labor, materials, and equipment costs. Calculate general contractor cost, subcontractor cost and markup for each and get final approval before proceeding with changes.

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Use this universal change order template to request work on any type of project that goes beyond the scope of the original contract. Simply fill in the reason for the order change, location details, quantity and specifications, and previous and updated prices and times.

For changes that will have a technical impact, use this engineering change order template. It allows you to calculate construction costs, design allocations and sales tax, detail preliminary and construction engineering, and summarize assumptions and risks. You can also attach a drawing or change specification and get the engineer’s name and signature on record.

You can use this form to request changes from contractor to owner, general contractor to subcontractor, or subcontractor to general contractor. It allows the requester to describe the scope of the additional work, the amount of work and materials required, what charges will be incurred (and for how much), the impact on the schedule, and who approved the work.

Building planning and construction project managers can use this form to request or approve building modifications. It offers the applicant space to explain why the change is necessary (and why it is not part of the original contract), who is requesting it, how it will be funded, and what impact it will have on the project.

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Use the change order request form for any type of construction or engineering project. In addition to key applicant and change information, it displays change data for specific project categories, including scope, schedule, cost, quality, risk management, communication, priority level, and completion. You can also enter any recommendations for suggested actions.

When requesting changes to your construction project, use this form to indicate changes that affect the scope of work in the original contract. Enter each work order item and whether it’s an addition, deletion, or price change. Enter the initial value from the contract and the final value after making the changes. You can also describe what was removed and changed from the original scope of work and the impact on schedule and timelines.

With this basic form, you can quickly and accurately request changes to a construction project. Simply enter labor costs and hours, total owned and leased equipment, freight information, material costs and quantities, and subcontractor totals, then calculate your profit.

Subcontractors can use this template to request changes from the construction project owner or general contractor. Enter totals for equipment, materials, and labor, add direct costs and subcontractor markups, and determine total direct costs and markups—and you’re ready to go right away.

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As mentioned earlier, there are various circumstances that may require a change of order. Some of them include:

Correct issuance of change order forms is critical, as failure to do so may result in legal disputes between the owner, contractor, and/or subcontractors. Although a properly issued change order can protect the parties from dispute more than any other type of documentation, these forms are not used in construction projects.

Change order management processes that outline how change orders are to be issued and implemented should be included in the original contract. You should plan these processes with supplier input – especially provisions for unforeseen conditions or problems, as they can protect suppliers from liability for unexpected costs.

It is best to issue change orders in the early stages of a construction project, as changes at later stages may have a more serious or negative impact on the completion of the project (meeting schedule and budget). Change orders are critical to budgeting and predicting the final cost of a construction project—they can increase, decrease, or have no effect on the original contract price.

Construction Change Order Templates

Review the original contract and other change orders that will affect it when establishing changes and completing the appropriate forms. Changes can be identified through a contractor’s request for information (RFI), meeting notes from the owner, contractor, architect or engineer, the discovery of an error or omission in the contract or drawings, or from someone on site.

When creating a change order form, each party must agree to do something that they are not already contractually obligated to do or prohibited by law. Each party needs to get something out of the change: for example, if the subcontractor has to raise prices, the owner has to do more work or work faster. A change may be proposed by any party to the contract and must normally be agreed upon by all parties. If there is a third-party guarantor for the performance of one of the parties, he must also sign the changes.

There are various documents that the owner, contractor(s), architect, or engineer may create, issue, and receive during the contract amendment administration process. The nature of fieldwork on construction projects can make recording a challenge, but changes should always be recorded in writing. Required documents usually include:

Whenever possible, refer to or attach new design documents, drawings, and/or specifications to the change order to clearly illustrate the changes.

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To learn about the required elements, types, pricing, and best practices for construction change orders, see “Construction Change Orders: Process and Best Practices for Project Success.”

Owners and contractors use four basic types of change orders. To determine which type of change order to use for a particular change, consider various criteria, such as the purpose of the change order, the logical evaluation method of the change order, etc.:

There are also cases where a contractor starts work under a T&M contract but later renegotiates to use a fixed sum contract. This type of transition usually occurs when the parties discover that the scope of work exceeds the expectations of the original agreement.

The engineer working on the construction project is responsible for requesting engineering change orders. They can issue these change orders for a number of reasons, including:

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