Save The Date Email Invite – Are you an event host and want to send event invitation emails that will attract a lot of people? This is the guide for you.

Days of deciding on the flow of event announcements, hours of organizing your email timeline, staring at a blank email page wondering where to start and what to write… Not counting the coffee and energy drinks involved in the process.

Save The Date Email Invite

It has a lot to do with what people actually want to read and know before deciding whether or not to attend your event.

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Organizing an event is related to logistics, agenda, speakers, venue, etc. What will your audience know because you are organizing it all?

Your event invitation email is a key contributor to the success of your event. It is a medium that allows you to communicate and sell your event to your target audience.

You don’t have to sit and email every step of your event and preparation. With email marketing automation, you can automate entire event email campaigns and save time.

Whether you’re hosting an online or on-site event, your event invitation should include the following details:

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Mark the address of the place, you can add information about the parking lot. It’s best to embed Google Maps in the address section.

When inviting people to the webinar, make sure you include relevant links and login information. Include the time in a way that matches the time zone of your audience.

If you’ve done surgeries and forgot to share some important details, it’s not the end of the world.

When writing your closing sentence, be sure to answer your contacts’ ultimate question: “What’s in it for me?”

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Choose a part of the email about the event and make it the focal point and make it the center of attention.

Don’t confuse your reader with lots of conflicting messages or elements, because the reader will get confused about the content of your email.

You can animate your email invitation with GIFs or videos. If your event is annual, it’s a good idea to include a short video clip from a previous edition of your event.

According to Hubspot, 46% of emails are opened on a mobile device. To do this, be sure to put a call-to-action button that is widely accessible to mobile users.

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Choosing the right theme for your event email invitation is as difficult as naming your son or daughter.

It is the element that grabs the attention of your recipients and makes them want to read your event message.

In other words, your email subject line is the fine line between whether or not your audience will find out about your event.

If you’re still undecided, you can count on a free email theme tester. This would help you decide which theme is best to use based on data from over a million campaigns.

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Not only the evaluation, but the free subject tester also offers subject templates that you can use to increase your email open rate.

To increase your email open rate, be sure to set up resending your email campaign to non-openers using a different subject line.

I’ve collected 19 inspiring examples of event invitation templates to help you come up with your own event email template, content and design.

The purpose of the following event invitation email template is to give contacts a “landing page experience” and drive a decision. No need to leave an email.

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A clear title and content as the reader continues to read the rest of the email for more information.

This sample event invitation email can be used to promote upcoming event dates. Ideal for use at music concerts, theater performances, tours, movie announcements, etc.

The success of a paid event is highly dependent on ticketing efforts. Promote the ticketing start date with a similar sample conference invitation email.

In an email like this one, make sure your main CTA has a contrasting body color to make it stand out.

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Targeted email marketing has a proven track record of increasing email ROI. It helps you send personalized emails to increase open rates and click-through rates.

The following sample invitation to a Post Malone concert is sent only to contacts in Boston, letting them know that Post Malone is coming to town.

A customizable email invitation to promote an event on the highly relevant global topic (GDPR) and its impact on businesses.

I like how they highlight the address by embedding their invitation email in Google Maps. They don’t want anyone to get lost or be late.

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Obviously, you’re not like, “Hey, the event is here, but the tickets now.” You don’t want to do that.

First, you can send an announcement about your event, tease it a bit, arouse curiosity. Then you announce that registration is open and interested parties can book a ticket.

This is an example of an email subject line for the next Salesforce event that provides enough information about why their prospects should attend the event.

After your event notification email, I recommend sending targeted emails based on the geographic location of your contacts.

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Some people don’t want to attend events alone. Good company would make things more interesting and fun.

Include a referral link in your invitation email to motivate contacts to share your event with their friends, colleagues, etc.

The following example of an event invitation from Design + Finance includes a “Share with Friends” call-to-action link to make it easy for your potential customers to share your event.

Even if you’ve sent a webinar invite email and your contacts have confirmed they’re attending, that doesn’t mean they’ll show up. Some may forget your event.

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Event management is about maximizing the number of attendees to achieve your business goals. This can be done as follows:

Here’s an example of a pre-registration event email that can help you increase attendance and ultimately increase revenue.

It’s smart to include two call-to-action buttons, one at the top of the email and one at the bottom. It depends on the length of the invitation email.

Your speakers can be the reason why your audience would be interested in attending your event. The following example of an event email generates curiosity by announcing the event’s speakers.

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Instead of listing the speakers in the email, they direct readers to the website to meet the speakers.

As soon as you provide all the necessary information about your event, your contacts are at the bottom of the event sales funnel.

It’s a hard sell now, it doesn’t hurt to sell more tickets. Here is an example of a unique event email to promote your ticket sales.

I hope you see a sold out event, but with Mamba Mentality there are even more verticals to make your event bigger.

Free Save The Date Card Templates To Edit And Print

Hosting a live physical event is only right for your business. At least contacts who couldn’t make it to your event can watch it from the comfort of their own home.

You can send event registration reminder emails before it’s too late for your prospects to decide whether or not to attend.

Your webinar email is where you can set the right expectations for your audience about what they will learn.

Who said trailers are only for movies? And if a picture is worth a thousand words, how much would a video be worth?

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A unique brand design invitation sample that creates a special customer experience that continues to build loyalty to your brand.

However, for online events, I recommend sending friendly reminder emails a few hours before the event starts.

Now that you know how to write an event invitation and reminder email, let’s see how to set it up.

Your email invitation campaign is a campaign that consists of more than one email and aims to:

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The first thing you need to do is sign up with your email marketing provider. If you don’t have an account yet, you can sign up for free and start using it.

Click the “Add Contacts” button and select “New List”. After naming your mailing list, you can manually import your contacts or import a CSV file from your computer.

If you manage your contacts using a CRM tool, you can synchronize your contacts without exporting and importing contacts.

Once you’ve imported or linked your contacts, you’re ready for the second step. Create your event invitation campaign.

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Now that you’ve imported your contacts, you need to compose your email content and set up your event workflow.

You can create an email campaign workflow visually in the Visual Automation Campaign Builder and it would look like this:

Also, implement waiting periods between your emails. You don’t want to send all 3 or 4 emails in the first 24 hours. This is spam.

When you send your webinar invitation email, you want your contacts to click the CTA to reserve a seat and confirm their attendance.

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This would help you get an idea of ​​the expected number of participants or you want to verify the email address of your contacts with a double opt-in email.

Give your contacts time to engage with your email. It also helps you be more precise in your segmentation.

After the allowed confirmation period

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