Letter Seeking Donation – Sending a letter asking for donations is a great way to increase fundraising from your supporters. Check out our templates to get you started.
If you help run a charity or charity organization, you’ve probably already sent a donation request. Donation request letters are non-profit fundraising letters sent to individuals or other organizations, such as local businesses. Although these letters can be sent any time of the year, they are most effective during the November and December holidays when people are feeling more charitable.
Letter Seeking Donation
Donation request letters can be sent alone, but some organizations also add additional information, such as brochures or booklets. This will help your potential donor learn a little more about your organization and see if their goals align with yours. These letters give you the opportunity to formally ask for donations and provide space to clearly outline your needs and explain how a donation will benefit your mission.
Donation Request Letters: Asking For Donations Made Easy!
Whether you’re a nonprofit, school, or church, you can send a donation request whenever you need a little extra help raising money for a project or if you need specific resources and supplies for an event.
Although many different types of organizations send donation request letters to ask for different types of support, the basic elements in each letter remain consistent.
What should you always include in your donation request letter? Think of this as your checklist, so make sure you have it all:
Use these 3 key elements to guide your designs as you write your donation request letters. For more specific templates, click below depending on what type of organization you are.
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While the content of your letter is most important, the format and overall design can make a big difference in someone’s decision to donate.
An overloaded or otherwise unreadable donation letter will quickly put off potential donors, so take the time to write it in an attractive format. Here are some important design elements to consider when creating your letter:
Putting thought into your design will result in a more professional letter that inspires donors to actually read it. In any case, remember that the core of your fundraising letter is the call. That’s why you don’t want to fill your text in an overloaded design and vice versa.
If you’re having trouble getting your letter into an attractive format, consider contacting a graphic designer to help you. Those experienced in letter design, such as Kwala, will know how to strike the perfect balance between text and graphics. That way, you can focus on perfecting the appeal itself while a skilled graphic designer puts it into an attractive format that grabs the attention of potential supporters.
Police Warn Of Letter Asking For Donations
Text and images complement each other rather than compete with each other. The result is a professional, sleek design that keeps the recipient focused on the message.
I’m [name] and I’m the [job title] of [nonprofit name]. At [nonprofit name], we try to help [nonprofit mission] through [actions taken by the nonprofit, use an emotional story about what your nonprofit has accomplished so far and the lives they’ve changed. Give a specific example of your impact.]
Would you consider giving [donation amount, items or services you need] to help us achieve our mission?
If you have any questions, I would be happy to provide more information on how you can support our work at [non-profit organization].
How To Write The Perfect Donation Letter (+ Examples & Template)
We greatly appreciate your donation and it will be used to [fill in how donations will be used and the impact this donation will have]. If you would like to contribute, please fill out the attached form or call us at [telephone number].
Nonprofits rely on charitable donations to maintain their support for a good cause, so writing an effective donation request letter is essential. This donation request letter is effective because it immediately engages the potential donor with an emotionally compelling story that describes who the nonprofit is and what it does.
Use this letter to explain that your nonprofit makes a real difference in people’s lives using a specific example. This way, donors show that this is not an empty request and that your organization really wants to make a difference. Be specific in what you are asking for and what you want to do with that donation.
My name is [name] and I am part of the team at [organization name]. Our organization was created to help [the organization’s mission] and we have [stories of how your organization has helped your cause in the past. Talk about specific successes you’ve had].
Blessings On Wheels
To make our auction possible, we look for unique and interesting items to auction. Over the years, we’ve had contributions like [examples of items and experiences you’ve auctioned in the past]. In our last auction, we were able to [positive physical impact from the previous auction, for example: meet a fundraising goal].
We would like to ask your company if you would be willing to donate [specific item or service]. If a donation in kind is not possible, cash donations are always greatly appreciated.
Your contribution is essential to help us plan our auction. With your generous donation, [their contribution will definitely make an impact on your event and organization].
If you would like to know how you can help with our auction, please contact our purchasing team at [phone number] or [email address]. Or feel free to fill out the attached donation form and send it in with your contribution.
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Organizing a silent auction can be difficult, especially since it involves items that others really want to buy. Writing a donation request to purchase these items can be a great way to make sure your auction is ready. A donation request letter is effective because it begins by describing the silent auction and what your organization stands for.
Showing past performance and past auctions shows potential donors that your organization has made a difference in the past and that their contribution can do more. In particular, list successful auction items from the past to give your recipients a better idea of what they can bid for. Let them know exactly how their donation or service will impact your organization’s event to give them an incentive.
I work for [organization name] and since [foundation year] we have worked hard to help [organization’s mission]. [Illustrate your organization’s mission with an emotional story].
Every year we plan a fundraiser to help [the fundraiser’s specific impact, for example: bring things to the homeless]. Last year, with the help of our community and other supporters, we made a [positive impact]. This is an incredible opportunity and we are so grateful to have had the resources to help.
Fundraising Letter Archives
That’s why we need your support for [new project or fundraiser]. Would you consider donating [items or services] to help us achieve our mission? Only through [article or service] can we achieve [specific affirmative action]!
I would be happy to provide you with more information on how [you/your company] can help [organization name]. Feel free to contact me at [phone number] or [email], or see the attached form we have provided. We are happy to enter into this relationship with you. [organization name] can’t thank you enough.
Nonprofits write letters asking for in-kind donations when they prefer items or volunteer services to financial support. They are usually written to companies, but can also be sent to specific individuals.
If you need something in large quantities, companies can provide different types of supplies. On the other hand, if you need canned food or used clothes, for example, the people around you will be great recipients of your donation request.
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Make sure your letter clearly outlines what your organization is and the problem you’re trying to solve. When asking for specific items or services, the recipient needs to know why. Clearly explain how these contributions will impact your cause so that potential donors have a good idea of how they can help.
My name is [name] and I am part of the team at [organization name]. We are hosting our annual [event name]. This event will not only help raise money for [organization’s charity], but it will also raise awareness for our charity throughout the community. Our past events have [describe an emotional story that speaks to the specific positive impact of the event].
We’ve raised more than [fundraising amount] since the event started, and this year we plan to raise even more! We are currently expecting approximately [number of attendees] participants.
However, this event would not be possible without the support of local businesses who provide essential products and services, enabling us to support our attendees and participants.
Download Donation Request Letter Excel Template
Are you willing to give [donation amount, in-kind donation or volunteer work] to make this year’s event possible? With your donation we can perform [specific action].
If you want to support us, I will be happy to provide more information and [incentives, for example: put your logo on our event materials]. Don’t hesitate
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