2062 Shortage Annex – Know Your Role Owner’s Property Liability Manual Enterprise Standards Version 2 FY16 Training for Wearlene Smith, General Supply.
Presentation on theme: “In-Hand Receipt Holder’s Property Liability Manual Enterprise Standards Version 2 FY16 Training for Werlene Smith, General Supply.” – Introductory note:
2062 Shortage Annex
1 Know Your Role Manual Property Liability Owners Enterprise Standards Version 2 16 FY16 Training Werlene Smith, General Supply Specialist CELA-MVM US Army Corps of Engineers Construction Forces
Figure 2. Da Form 2062 (hand Receipt/annex Number)
Click on the circular Windows Office icon in the upper left corner. Click Save to save to your computer. After the slides are saved to your computer, close the SharePoint site and use the training slides. By keeping the tutorial slides in mind, you now have a ready reference to help you manage your HRA.
3 Objective Assessment First Hand Receipt Holder (PHRH) Liability and Liability for All Personal Property Purchased with State Funds, AR 735-5, AR 710-2, AR 58-1, DA PAM, ER, & OPORD
Free vs. Pilferable vs. Tangible Property Bill Holder Liability Sub-bill Bill Liability Transfer of Property Property Loans Loss of Property, Damaged or Destroyed Inventory Surplus DRMS / GSA Purchases
5 terms/acronyms Basic Hand Receipt (PHR) – A signature confirming receipt and responsibility for personal property. Hand Receipt Account Number (HRA) – a number assigned to each responsibility. Hand Receipt Holder (HRH) – A person who, by virtue of their position or function, is directly responsible for a designated state property. This will often be the first line supervisor.
Da Form 1999
Responsibilities of Superintendent – Superintendents shall ensure the proper use and care of all government property provided or used by their subordinates. (AR 735-5, PARA 2-8) Direct responsibility – A person’s duty to ensure the proper use and care of all public property received. (AR 735-5, PARA 2-8) Personal Responsibility – The duty of a person to take reasonable and prudent actions to ensure proper care and responsibility for all public property in his possession. (AR 735-5, PARA2-8)
7 condition / abbreviated inventory – physical inventory of all responsible property (use scanner for written inventory). Study Agreement – A match between physical numbers and accounting records. Sub-hand receipt – a hand receipt from the owner of the main property or the owner of the sub-property to a person for the care, use, custody or other matter of the property. (DA PAM)
Real Estate – Personal property that is not in use and retains its original identity when in use. Indivisible ownership requires formal responsibility throughout the life of the product. Assets will be accounted for at unit level using asset book procedures. Unattached property is coded with an “N” Account Requirement Code (ARC) in the Army Master Data File (AMDF) in FEDLOG. See AR 735-5, Sections 7-2 and 7-3 for an explanation of the various property items coded as exempt and the accounting requirements for non-dischargeable property.
Materials with ready sale value or civilian application are subject to theft. These items require formal accountability in APPMS. These items will be determined by the DOL, ULA, division and/or district commander. Examples: cameras, binoculars, chains.
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Tangible property is personal property that is not consumed when it is used and does not require accounting, but due to its unique characteristics requires control when transferred to the user. Durable property items are coded with “D” ARC. Durable records are maintained by PHRH. Sustained asset management reviews will be conducted by the Logistics Division for the Commander.
Maintain 100% responsibility for real estate. 2-year inventory – free/beneficial property Assign ownership liability of real estate payment procedures Standard CEFMS / APPMS channel IAW ER
Identify loss, damage or destruction (LDD) of government property. Initiate payment reporting when liability for LDD property is accepted. (DD Form 362) Start FLIPL within 15 days of loss. (DD Form 200 and DA Form 7531) Late Letter
Inform DPBO/supply tech of expected departure and designate incoming HRH. – 100% joint inventory must be carried out. Make sure that the liability property is 100% invented every 2 years. Exception: Inventory over $25,000 in 25 years. Sensitive items are considered monthly, COMSEC/CCI is considered quarterly. Assign all properties to the user level.
Va Da 3161 2011 2022
PHRHs must coordinate with the DPBO / Supply Tech as part of the processing procedures when personnel changes (transfers, acquisitions, retirements, etc.) occur. NOTE: An outgoing HRH may remain in charge until the official HRH is replaced. Joint inventory (incoming and outgoing HRH).
OPORD, 3 (2) a-f, ER Manage durable property in DMM Establish 100% property ownership of all durable property using DMM module in APPMS Confirm completion of management review in writing. Update active durable list – Submit documentation to DPBO / Supply Tech Support. It is recommended to use the DMM generated thumbnails.
List and account of all assets received. Check the property received and verify that all information is correct before signing the subdocument. Report any loss, damage or destroyed property.
17 Transfer of Ownership Form ENG 4900-R must be used to transfer ownership from one account to another.
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(4 (5) If someone other than HRH (designated on DA Form 1687) is carrying out the estate transaction, they will print their name in the space for that. Signature and date in the space.
23 Loans of Property ER property may be loaned to persons outside the PHRH’s area of control only with the approval of the MCS commander. A property under an HRH loan will remain on the HRA register until the property has been properly repaid. Loans between entities in that district are handled by the DPBO through normal procedures. Term loans (HRH to HRH) are limited to 30 days. After 30 days, all loaned property or assets will be transferred to HRH.
If the loan is outside USACE but within DOD: HRH must have the approval of the commander before executing loans outside USACE. If the loan is other than DOD, it must be more than 180 days IAW ER Procedure: All property loans other than DOD must be approved by the USACE DOL. Use DA Form 3161 to discharge IAW ER Property Loans that are not more than 180 days old
A Financial Liability for Property Loss (FLIPL) investigation (DD Form 200 and DA 7531) is initiated by PHRH when property is lost, damaged, or destroyed for reasons other than honest disgust. FLIPL must start within 15 days of the event. Original FLIPL with supporting documents should be submitted to DPBO / Supply Tech for processing.
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DD Form 362 will be used instead of DD Form 200 when liability for property loss/damage is accepted. DD form 200 must be used if the amount of loss or damage exceeds 1 month’s basic salary or 1/12 of the liable party’s annual salary regardless of liability.
IAW AR 735-5, Chapter 13 and AR 58-1, a FLIPL/Damage Statement must be initiated for each GSA vehicle involved in a non-responsible accident, FLIPL’s claim for loss or damage to vehicles IAW AR 735-5, Chapter 13. For auto accidents, an SF-91 auto accident report, photos of the damage, 3 repair estimates, and a police report (if applicable) will be submitted to FLIPL. All personnel must obtain permission from the DLM or DPBO before removing or repairing the damaged property.
DD Form 200 is used to investigate property losses. Blocks 1 and 3 to 10 are completed by the HRH or the person most familiar with the event. Block 11 must be completed by HRH. 12th Block completed by Supervisor / PHRH. Block 17 has been completed by DPBO. All other blocks from 20 to 20 are completed by the appointing/approving authority.
29 Inventory AR 710-2 Once 100% of the ER HRH items have been recorded, the supply tech will provide the signature with a final HR listing, indicating that the property has been properly recorded in their account. Barcode scanners must be used to complete the list. Data collected from barcode scanners is uploaded to APPMS, the software will deduct unpaid property in APPMS from durable property in DMM.
How Do I Properly Hand Receipt Hold?(new E5)
30 Inventory AR 710-2 generates a three-part report with data collected by the ER APPMS / DMM scanner: Compliant Items – HRA-related liability property with damaged invention. Defects – Property liability in non-scanned HRA. This property must be located and scanned if FLIPL can be started. Surplus – Scanned property not contemplated in HRA. Excesses must be adjusted on a case-by-case basis.
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