Purchase Order Template In Excel: A Quick Guide & Free Download

A purchase order template in Excel is a valuable tool for any business that needs to manage its purchasing process effectively. By using a template, you can create professional-looking purchase orders quickly and easily, saving you time and hassle.

In this article, we’ll provide you with a comprehensive guide on how to use a purchase order template in Excel. We’ll also provide you with a free download of our very own purchase order template that you can use to get started right away.

Before we dive into the details of using a purchase order template in Excel, let’s first understand what a purchase order is and why it’s important.

Purchase Order Template In Excel

Here are 8 important points about purchase order templates in Excel:

Easy to use
Saves time
Professional-looking
Customizable
Free to download
Compatible with all versions of Excel
Can be used for any type of business
Helps to track and manage purchases

By using a purchase order template in Excel, you can streamline your purchasing process and save yourself a lot of time and hassle.

Easy to use

One of the best things about purchase order templates in Excel is that they are very easy to use. Even if you’re not familiar with Excel, you can easily create a professional-looking purchase order in just a few minutes.

Simply download a template
There are many free purchase order templates available online. Once you’ve downloaded a template, you can open it in Excel and start customizing it to your needs.
Fill in the blanks
Most purchase order templates will have pre-defined fields for you to fill in, such as the vendor name, the date, the order number, and the items being ordered.
Add your own branding
You can easily add your own branding to your purchase orders by adding your company logo and contact information.
Save and print
Once you’re finished customizing your purchase order, you can save it as a PDF or print it out.

By following these simple steps, you can create a professional-looking purchase order in Excel in just a few minutes.

Saves time

Another great benefit of using a purchase order template in Excel is that it can save you a lot of time. By using a template, you don’t have to start from scratch every time you create a purchase order. You can simply open a template, fill in the blanks, and save it as a new file.

No more retyping
If you’ve ever created a purchase order from scratch, you know that it can be a time-consuming process. You have to enter all of the vendor information, the product information, and the pricing information. With a template, you can simply fill in the blanks and let the template do the rest.
Easy to customize
Purchase order templates are also very easy to customize. You can add or remove fields, change the formatting, and even add your own branding. This means that you can create a purchase order template that perfectly meets your needs.
Quick and easy to use
Purchase order templates are designed to be quick and easy to use. Even if you’re not familiar with Excel, you can easily create a purchase order in just a few minutes.
Save time and hassle
By using a purchase order template in Excel, you can save yourself a lot of time and hassle. You can create professional-looking purchase orders quickly and easily, without having to start from scratch every time.

If you’re looking for a way to save time and streamline your purchasing process, then using a purchase order template in Excel is a great option.

Professional-looking

Purchase order templates in Excel are designed to create professional-looking purchase orders. They use a clean and modern design that is easy to read and understand. This makes them ideal for businesses of all sizes, from small businesses to large corporations.

Makes a good impression
When you send a purchase order to a vendor, you want to make a good impression. A professional-looking purchase order will show the vendor that you’re a serious business that is organized and efficient.
Builds trust
A professional-looking purchase order can also help to build trust with your vendors. When vendors see that you’re using a well-designed purchase order, they’ll be more likely to trust that you’re a reliable customer.
Reflects your brand
Your purchase order is a reflection of your brand. By using a professional-looking purchase order template, you can create a purchase order that is consistent with your brand identity.
Helps you stand out from the competition
In today’s competitive business environment, it’s important to stand out from the competition. By using a professional-looking purchase order template, you can create purchase orders that will make a lasting impression on your vendors.

If you want to create purchase orders that are professional, organized, and efficient, then using a purchase order template in Excel is the best option.

Customizable

One of the best things about purchase order templates in Excel is that they are highly customizable. You can easily add or remove fields, change the formatting, and even add your own branding. This means that you can create a purchase order template that perfectly meets your needs.

Add or remove fields
Purchase order templates typically include a number of standard fields, such as the vendor name, the date, the order number, and the items being ordered. However, you can easily add or remove fields to meet your specific needs.
Change the formatting
You can also change the formatting of your purchase order template to match your brand identity. For example, you can change the font, the font size, and the colors.
Add your own branding
To make your purchase orders more professional, you can add your own branding. This includes adding your company logo, your company name, and your contact information.
Create a template that is unique to your business
By customizing a purchase order template, you can create a template that is unique to your business. This will help you to streamline your purchasing process and save time.

If you’re looking for a way to create purchase orders that are professional, organized, and efficient, then using a customizable purchase order template in Excel is the best option.

Free to download

One of the best things about purchase order templates in Excel is that they are free to download. There are many websites that offer free purchase order templates, so you can easily find one that meets your needs.

Once you’ve downloaded a purchase order template, you can open it in Excel and start customizing it to your needs. You can add or remove fields, change the formatting, and even add your own branding.

By using a free purchase order template, you can save yourself a lot of time and hassle. You can create professional-looking purchase orders quickly and easily, without having to start from scratch every time.

Here are a few tips for finding a free purchase order template in Excel:

Do a search online
There are many websites that offer free purchase order templates. Simply do a search online for “purchase order template excel” and you’ll find a number of options to choose from.
Use a template from a reputable source
When downloading a purchase order template, it’s important to use a template from a reputable source. This will help to ensure that the template is well-designed and free of errors.
Read the reviews
Before downloading a purchase order template, be sure to read the reviews. This will help you to determine whether the template is right for your needs.

By following these tips, you can easily find a free purchase order template in Excel that meets your needs.

Compatible with all versions of Excel

Purchase order templates in Excel are compatible with all versions of Excel. This means that you can use a purchase order template regardless of what version of Excel you’re using.

No need to worry about compatibility issues
One of the benefits of using a purchase order template in Excel is that you don’t have to worry about compatibility issues. Whether you’re using Excel 2010, Excel 2016, or Excel 2019, you can be sure that your purchase order template will work.
Use the same template on multiple computers
If you use multiple computers, you can easily use the same purchase order template on all of them. Simply save the template to a shared drive or cloud storage service, and then open it on the other computers.
Collaborate with others
Purchase order templates in Excel also make it easy to collaborate with others. You can share your purchase order template with other people, and they can make changes to it without having to worry about compatibility issues.
Peace of mind
Knowing that your purchase order template is compatible with all versions of Excel gives you peace of mind. You can be sure that you’ll be able to use your template for years to come, regardless of what version of Excel you’re using.

If you’re looking for a purchase order template that is compatible with all versions of Excel, then you can download our free purchase order template.

Can be used for any type of business

Purchase order templates in Excel are designed to be used by any type of business. Whether you’re a small business, a large corporation, or a non-profit organization, you can use a purchase order template to create professional-looking purchase orders quickly and easily.

Purchase order templates are also flexible enough to be used for a variety of purposes. You can use a purchase order template to:

Order goods and services
Purchase equipment and supplies
Hire contractors
Make payments to vendors

No matter what type of business you’re in, or what you’re purchasing, you can use a purchase order template in Excel to create a professional-looking purchase order that meets your needs.

Here are a few examples of how businesses are using purchase order templates in Excel:

Small businesses
Small businesses use purchase order templates to order inventory, purchase supplies, and hire contractors.
Large corporations
Large corporations use purchase order templates to purchase equipment, supplies, and services.
Non-profit organizations
Non-profit organizations use purchase order templates to purchase supplies, equipment, and services.

As you can see, purchase order templates in Excel can be used by any type of business. If you’re looking for a way to create professional-looking purchase orders quickly and easily, then using a purchase order template in Excel is the best option.

Helps to track and manage purchases

Purchase order templates in Excel can help you to track and manage your purchases. By using a purchase order template, you can keep track of the following information:

Vendor information
When you create a purchase order, you’ll need to enter the vendor’s name, address, and contact information. This information will be stored in your purchase order template, so you can easily access it later.
Product or service information
You’ll also need to enter the product or service that you’re ordering, along with the quantity, price, and total cost. This information will be stored in your purchase order template, so you can easily track your spending.
Order status
Once you’ve created a purchase order, you can track its status. You can see if the order has been placed, shipped, or received. This information will help you to stay organized and on top of your purchases.
Payment information
You can also track payment information in your purchase order template. You can see when an invoice was sent, when payment was made, and how much was paid. This information will help you to manage your cash flow and avoid late payments.

By using a purchase order template in Excel, you can easily track and manage your purchases. This will help you to save time, stay organized, and avoid costly mistakes.

FAQ

Here are some frequently asked questions about purchase order templates in Excel:

Question 1: What is a purchase order template?

Answer: A purchase order template is a pre-formatted Excel spreadsheet that you can use to create purchase orders. Purchase order templates typically include fields for the vendor name, the date, the order number, the items being ordered, and the pricing information.

Question 2: Why should I use a purchase order template?

Answer: There are many benefits to using a purchase order template. Purchase order templates can help you to:

Save time
Create professional-looking purchase orders
Track and manage your purchases
Avoid costly mistakes

Question 3: How do I use a purchase order template?

Answer: Using a purchase order template is easy. Simply download a template, open it in Excel, and fill in the blanks. You can also customize the template to meet your specific needs.

Question 4: Where can I find a purchase order template?

Answer: There are many websites that offer free purchase order templates. You can also find purchase order templates in Microsoft Office.

Question 5: Can I use a purchase order template for any type of business?

Answer: Yes, purchase order templates can be used by any type of business. Whether you’re a small business, a large corporation, or a non-profit organization, you can use a purchase order template to create professional-looking purchase orders.

Question 6: What information should I include on a purchase order?

Answer: The information that you should include on a purchase order will vary depending on your specific needs. However, most purchase orders will include the following information:

Vendor name
Date
Order number
Items being ordered
Pricing information
Payment terms

Question 7: How can I track the status of my purchase orders?

Answer: You can track the status of your purchase orders in Excel. Simply create a spreadsheet to track the following information:

Order number
Vendor name
Order date
Order status

These are just a few of the frequently asked questions about purchase order templates in Excel. If you have any other questions, please feel free to leave a comment below.

Tips

Here are a few tips for using purchase order templates in Excel:

Tip 1: Use a template that is specific to your industry. There are many different purchase order templates available online. Choose a template that is designed for your specific industry. This will help to ensure that the template includes all of the necessary fields and information.

Tip 2: Customize the template to meet your needs. Once you’ve chosen a template, you can customize it to meet your specific needs. You can add or remove fields, change the formatting, and even add your own branding.

Tip 3: Use a purchase order management system. A purchase order management system can help you to track and manage your purchase orders. This can save you time and help you to avoid costly mistakes.

Tip 4: Review your purchase orders carefully before submitting them. Before you submit a purchase order, be sure to review it carefully. Make sure that all of the information is correct and that the order is complete.

By following these tips, you can use purchase order templates in Excel to streamline your purchasing process and save time.

Purchase order templates in Excel are a valuable tool for any business that needs to manage its purchasing process effectively. By using a template, you can create professional-looking purchase orders quickly and easily, saving you time and hassle.